Transferring real estate in Greece is a process that begins the moment property owners decide to sell. While in other countries, such as the U.S., there are specialized title agents who manage the ownership file, in Greece this crucial first step of preparation falls entirely on the owner.

The complexity of identifying which documents are required for completing a transfer — depending on the property’s characteristics, type of ownership, location, titles, and legal history — makes preparing the property file extremely difficult. In this effort, professionals such as real estate agents, lawyers, engineers, and notaries are often involved. However, many of them lack the full expertise or experience regarding the combination of documents required in each specific case — resulting in more confusion than actual help.

The purpose of preparing the property file is singular: to provide the prospective buyer with complete transparency for conducting due diligence and, if they agree to proceed with the purchase, to assist the notary in drafting the final contract.

The Actual Stages of a Real Estate Transfer

The process of a transfer is divided into three clear stages:

Preparation of Property and Ownership Documents
Collection of all necessary documents and metadata related to both the property and the owners. This forms the foundation of any properly structured transfer.

Review and Acceptance by the Buyer (Due Diligence)
The file is reviewed by the buyer and their advisors in order to decide whether to proceed or decline the purchase.

Selection of Notary and Contract Drafting
Once the file is accepted, a notary is appointed to draft the final contract and complete the transfer.

The Role of titlos.com

titlos.com provides a solution to this chaotic process by organizing the above stages into a guided step-by-step workflow. Using artificial intelligence, the platform:

• Identifies which documents are required for each property and owner.
• Creates an automated action list for collecting them.
• Facilitates communication between owners, real estate agents, engineers, and lawyers.
• Ensures that the file is complete and ready even before the notary is involved.

Without titlos.com, the process is often uncoordinated, full of emails, phone calls, and mistakes. With titlos.com, the stages of the transfer are carried out in the correct order, with full organization and significant savings in time and cost.

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