The process of buying and selling real estate in Greece is characterized by a high degree of complexity, mainly due to the large number of required documents and the dozens of factors that affect them. Ensuring that all necessary and accurate supporting documents have been collected is one of the main causes of delays or even cancellations of a sale.

Key factors that affect the required documentation:

1. Type and location of property
   The requirements vary depending on whether the property is an apartment, detached house, plot of land, or commercial space. Additionally, there are differences between properties located in urban, semi-urban, or rural areas.
2. Number and legal status of sellers
   If there is more than one seller or the seller is a legal entity, additional supporting documents are required, such as articles of incorporation, board resolutions, representation documents, etc.
3. Residency status of the parties involved or their proxies / Golden Visa
   If any of the parties involved is a foreign citizen (EU, EEA, or third country), additional supporting documents are required.
4. Lease status / First residence
   For leased properties, documents such as lease agreements, declarations to the tax authority (AADE), and rent payment receipts are required. Also, for the purchase of a first residence, supplementary documentation is required.
5. Financing
   In the case of a loan for full or partial payment of the transaction, additional supporting documents and certifications are required.
6. Building permit and unauthorized constructions
   If a building permit exists, it must be submitted. Depending on the date of issuance, the required documents vary. In case of unauthorized constructions, legalization certificates and technical reports by an engineer are required.
7. Building ID / Energy Performance Certificate (EPC)
   The Building ID requires the collection of different documents depending on the case. The EPC is also required in many cases, although not always.
8. Encumbrances and mortgages
   If there are pre-notations or mortgages on the property, additional documents are needed. If the mortgage has been paid off, a certificate of repayment and deletion from the land registry is required.
9. Cadastral Number (KAEK)
   If the property has a Cadastral Number (KAEK), the process is facilitated. If not, additional steps are required, especially for properties located in areas being integrated into the national cadastre.

If we combine all of the above key factors, along with other secondary ones covered by the titlos.com digital platform, up to 1,728 different combinations of required documents may arise — and that’s just for the property side. Every case presents its own particularities, and complexity increases based on the profile of the parties involved.

In this particularly complex context, the use of digital tools such as the titlos.com platform has become essential. With a guided approach and a strong focus on accuracy, titlos.com helps property owners, real estate agents, lawyers, notaries, and buyers to:

• Know exactly which documents are required in each case
• Avoid errors and redundancies
• Accelerate the transaction process
• Save time and costs

Complexity cannot be eliminated. But it can be organized and simplified — when you have the right tool.

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